How it works
From first login to "I don't think about admin anymore"
Descodify replaces the spreadsheets, the phone reminders, and the late-night Googling. Here's what happens when you sign up.
- 1
Set up your business profile
The onboarding wizard asks for your NIF, your activity type, and your tax regime. Five minutes. If you don't know which regime you're on, Descodify explains your IRS regime and your VAT regime - and what each one means for you.
Once your profile is set, Descodify configures everything else automatically: which VAT rates apply, which deadlines matter, and what your expense proof target is for the year.
- 2
Invoice your first client
Pick a client, describe the work, enter the amount. Descodify handles the rest: the correct VAT treatment based on your client's country, the right exemption code if applicable, and sequential numbering.
- 3
Track an expense
Three ways to get expenses in: enter them manually, upload the expense document, or forward it from your email inbox. That last one is the one I use most - I get an invoice from a German SaaS or my coworking space, forward it to my Descodify address, and it shows up categorized, with the share that counts for your IRS filled in for you to check. If you are VAT-registered under the normal regime, the VAT you can recover is filled in too.
Every expense is tracked against your 15% proof requirement. A progress bar on your dashboard shows where you stand right now - not at year-end when it's too late to do anything about it.
- 4
See where you stand
Your dashboard shows everything on one screen: revenue year-to-date, monthly breakdown, expense proof progress, estimated Social Security contribution for the current quarter, upcoming filing deadlines, and the €200,000 regime threshold tracker. Recent invoices and expenses are right there too.
This is the screen I open on Monday mornings. It replaced a spreadsheet, three browser tabs of the AT portal, and the anxiety of not knowing if I was on track.
- 5
Stay on top of deadlines
Portugal has at least 9 recurring tax and Social Security obligations, depending on your regime, activity type, and whether you have EU clients. Descodify filters them to your situation. On your dashboard, you check them off as you go.
The recapitulative statement is a good example. If you invoice businesses in other EU countries and file VAT, you submit it on the 20th of the month after the month of the operations, or after the quarter if you file VAT quarterly. A quarterly filer moves to monthly once intra-EU sales of goods pass €50,000 in the current quarter or in any of the four before it. If you are exempt under Art. 53.º CIVA, you are dispensed from it for operations since 1 July 2025. Descodify works out whether it applies to you and shows it on your calendar.
- 6
Report when it's due
When a filing deadline arrives, the numbers are already calculated. Quarterly VAT summary with rate breakdowns. Recapitulative statement for EU B2B services. Social Security contributions based on your declared income. Everything is pre-computed from your invoices and expenses - you review and submit.
Need to hand everything to an accountant? On Completo, Descodify generates the monthly SAF-T (PT) file for them.
That's the whole process
Set up once, invoice as you go, and handle your obligations in minutes each month. Start for free.
Invoicing, coming soon
Get early access - free tier includes unlimited invoicing.